Appendix D

APPENDIX D

PROCEDURE FOR STUDENT GRIEVANCE AGAINST A FACULTY MEMBER (ACADEMIC REVIEW BOARD)

D.1  Pre-panel Procedures    If a student disputes a faculty member’s decision, every effort should be made by them to resolve the matter.  If the dis­agreement cannot be resolved, the student may request a review of this decision no later than the end of the following semes­ter, recognizing that the burden of proof is on the student.

D.2  First Filing    The student will submit a written statement of the matter under dispute, with any supporting material, to the chair of the department of the faculty member con­cerned (or to the dean’s office if the dispute is with the chair), with a copy sent to the faculty member.

D.3  Attempt at Informal Resolution    Within seven (7) days the chair will review the dis­pute, consulting with the faculty member and student concerned with other department members as appropri­ate, and will attempt to settle the dispute.  If agreement is reached at this level, the process ends.  If either party does not accept the recommendation of the chair, the chair will forward all material in­cluding his or her recommendation to the dean.

D.4  Review    The college dean will review the material submitted and will determine whether or not further consideration of the matter would be fruitful. If the decision is that additional consideration would not be fruitful, the college dean will render a final decision.   If the college dean determines that further consideration is needed, the matter will be referred to an academic review board.

D.5  Membership of Panel and Method of Selecting Panel    If the college dean determines that further consideration is needed, the matter will be referred to an academic review board. The dean of the college in which the faculty member is housed will determine the makeup of the academic review board.

D.6  Hearing    The Academic Review Board will hear the evidence of both the student and the faculty member on the matter.

D.7  Decision and Final Appeal    The Academic Review Board shall, within two weeks of being convened, communicate its recommendations to the dean with copies to the student, faculty member, and chair involved.  The dean will then render a decision, which will be final.  Either party may appeal the dean’s decision on procedural grounds only by submitting, within seven (7) days, a written appeal to the Provost outlining the specific procedural irregularities being alleged to have occurred during the review of the academic dispute.  The Provost will determine whether or not a procedural review is warranted, who should be requested to undertake that review, and the timeline for completing the procedural review and reporting to the Provost.  The appeal process is completed with the Provost’s decision.

D.8  Administrative Review    If a student believes the faculty member has committed a breach of professional ethics, this concern should be conveyed in writing to the chairperson or to the college dean. If the concern involves the college dean, the matter should be conveyed in writing to the Provost.