Appendix M

Rules of Order

for General Faculty Meetings

Except as otherwise provided in Section 2.1 of this Handbook, the following rules of order shall be observed in General Faculty meetings:

M.1  Order of Business

(1) Call to Order; (2) Correcting and approval of minutes; (3) Unfinished business; (4) New business; (5) Announcements; (6) Adjournment.

M.2  Recognition by Chair

Members shall speak only when recognized by the Chair and shall use the rostrums provided.  When two or more members rise at once, the Chair shall decide who is entitled to the floor.

M.3  Main Motions and Initiating Business

Individual members shall have the right to bring business before the General Faculty through a motion duly made and seconded from the floor and recorded in the meeting agenda.  All members of the faculty intending to propose a motion must submit the motion[s] in writing to the Provost at least one week before the faculty meeting.

M.4  Committee of the Whole

Any member may move to consider a motion before the Faculty as a committee of the whole.  Such motion shall be appropriate at any time but must be approved by a vote of the majority of those present.

M.5  Initiating Business

Individual members shall have the right to bring business before the Faculty through a motion duly made and seconded from the floor.  All members of the faculty intending to propose a motion should submit the motion[s] to the Provost at least one week before the faculty meeting.

M.6 Amending a Motion

M.6.1  An amendment or a substitute motion may be withdrawn by the mover with the consent of his or her seconder before amendment thereof or before decision is had thereon.

M.6.2  The amendment or the substitute shall be debatable only when the main question is debatable.

M.6.3  The adoption of an amendment by way of substitute or otherwise shall not displace the main resolution, which, after being amended, shall be the question before the meeting.

M.6.4  The following questions cannot be amended:

  • the call for the Order of the Day
  • an appeal from the decision of the Chair
  • an objection to consideration of any question or of the following motions: (1) to adjourn (undebatable); (2) to lay on the table (undebatable); (3) take from the table; (4) for leave to continue speaking; (5) to postpone indefinitely; (6) to suspend; (7) to take up business out of order; (8) for leave to withdraw a motion.

M.7  Order for Voting on Amendments and Substitute Motions   

Amendments to the main motion shall be voted first, in order of last-made amendment to first-made amendment.  After all amendments have been voted, the substitute motion shall be voted; if the substitute fails, debate returns to the main question as it may or may not have been amended.

M.8  Privileged Motions

Motions to adjourn or to lay on the table are privileged motions.  They shall always be in order and shall be decided without debate.  In addition, when a question is under debate and business is pending, the following motions are also privileged.  The motions shall have precedence in the order enumerated and be settled by a majority vote of those present.  They shall be debatable or undebatable as indicated in the accompanying parentheses.

  • to take a recess (undebatable)
  • to take a vote at a certain time (undebatable)
  • to call for the previous question (undebatable)
  • to commit or recommit (limited debate: on wisdom of motion)
  • to postpone to a certain time (limited debate: on wisdom of motion)
  • to amend or substitute (debatable)
  • to postpone indefinitely (debatable)

M.9  Other Motions

Motions designed to alter or cancel previously adopted action, e.g., to rescind, to amend something previously adopted, to reconsider, shall be introduced only as new business.

M.10  A Motion to Call the Question

A motion for the previous question shall be in this form: “I move that the question (or questions) now be put.”  If this motion is carried, then all questions at the moment before the meeting shall be put to the vote, in order of precedence, without debate.  If a member or members call for the question without moving the previous question formally, the Chair is not obliged to close debate, and other members may properly be recognized.  Any member may call for a division of the question where the sense will admit of it, but a motion to strike out and insert shall be deemed indivisible.

M.11  Voting

M.11.1  Once a vote has begun on any question, no members shall be recognized for any purpose whatever until the voting is completed and the Chair declares the voting closed.

M.11.2  Unless otherwise indicated in the rules of order, motions may be passed by a simple majority of those voting.

M.11.3  The following motions may be approved only when two-thirds of the members present favor the action: (1) to change the rules of order; (2) to suspend the rules; (3) to object to consideration; (4) to limit debate; (5) to vote immediately.

M.11.4  Any member may call for the number of abstentions after the taking of any vote.

M.11.5  Secret balloting shall apply upon request.

M.12  The Chair and Appeal from Its Ruling

The duty of ruling on questions of parliamentary procedure in the meeting shall rest with the Chair, but any ruling may be appealed, by a motion and a second, immediately after the ruling.  In this event the appeal must be submitted to a vote of the meeting.  Except as it refers to indecorum, the rules of debate, or priority of business, such an appeal is fully debatable.  After the vote on the motion is announced, the business of the meeting will be resumed according to the action of the appeal.