Faculty Appointments

3.1  FACULTY APPOINTMENTS

The appointment establishes the employment relationship between the faculty member and the University.  Members of the faculty are appointed initially and then reappointed annually by the Board of Visitors upon recommendation of the President.  For full-time instructional faculty on 9-month appointments, the contract year extends from August 16 to May 15.  For full-time instructional faculty on 12-month appointments, the contract year extends from August 16 to August 15. Each year, letters are sent by the Provost, near the end of the spring semester, to all continuing full-time faculty, confirming their appointments for the upcoming year.  By signing, dating, and returning the appointment letter to the Human Resources Office (HRO), a faculty member indicates acceptance of the employment offer and thereby establishes his or her employment contract with the University for the ensuing academic year.

3.1.1  Tenured    Tenured persons have attained that status as the result of appropriate action by the Board of Visitors upon the recommendation of the President. Tenured faculty are assured continued reappointment by the Board of Visitors, year after year College.  Tenured faculty are notified each year, in writing, of their reappointment by the Board, and are asked formally to acknowledge that reappointment by signing the appointment letter.  In so doing, they indicate acceptance of the employment offer and thereby establish a contract with the University for the following year.  Tenured persons cannot be dismissed for cause without the due-process provisions of §4.3.

3.1.2  Tenure-track    A tenure-track appointment carries a probationary period leading to tenure. In the time period prior to the awarding of tenure, regular, tenure-track faculty are appointed or reappointed for one, two, or three academic years.  Ordinarily, a newly-appointed faculty member will receive an initial one-year appointment.  Renewal of that initial appointment (the second contract) is normally for two years, and the subsequent renewal (the third contract) for three years or for whatever period of time remains of the probationary period prior to the tenure decision.  If an extension of the probationary period is approved, at the conclusion of the existing appointment period a new appointment will be issued for the appropriate period until the next scheduled review (see §3.14).  Renewal of tenure-track appointments is always preceded by a careful and thorough performance evaluation carried out by the department chair and reviewed by the dean and Provost.  If, in the judgment of the chair and the dean, normal reappointment is not warranted (see §4.2), reappointment for less than the normal period may be recommended to the Provost; the Provost will then make final recommendations on all tenure-track faculty appointments to the President, and the President makes final recommendations to the Board of Visitors; a one-year reappointment may be specified by the Board as terminal.

3.1.3  Renewable Term Appointments (RTA)    RTAs are non-tenure-track appointments that may be renewed for an indefinite period of time. These appointments are at the rank of lecturer or senior lecturer.  With the exceptions spelled out in §3.3.3, faculty at these ranks enjoy the same rights, privileges, and responsibilities as tenure-track members.  All faculty/coaching appointments in the Department of Athletics, Health and Physical Education made after August 16, 1998, are at these ranks.  Appointments at these ranks elsewhere are made at the request of the department in which the appointment will be made, and they require the concurrence of the dean and the Provost.  No person appointed to a tenured or tenure-track position may be moved to a renewable term faculty appointment.  Individuals appointed to tenure-track faculty positions who are denied tenure are not eligible for appointment at these ranks.  Further, no person in a renewable term faculty appointment may be moved to the tenure-track without a competitive, national search. Numbers of faculty appointed at these ranks outside the Department of Athletics, Health and Physical Education will not exceed a total of ten percent of the number of all tenured faculty appointments in the college. In addition, no more than twenty percent of the faculty in any one department may be appointed at these ranks.  If requested by the college dean, the Provost may grant an exception to allow the total number of RTA appointments in a particular college or department to exceed the limits described above.  All exceptions must be based on sound programmatic needs.  The option for an exception will be available until August 16, 2016.  After that date, the limits of no more than ten percent of the number of tenured faculty appointments in the college and no more than twenty percent of the faculty in any one department will apply without exception.

3.1.4  Limited Term Appointments    Temporary appointments that are made for a limited period of time, whether full-time or part-time, are non-renewable and are classified as limited term appointments.

3.1.4.1  Full-time    Full-time limited term appointments are for full-time, non-tenure-track faculty in any of the visiting ranks.  Terms may be for as short a period as one academic semester or for as long as three years, as specified in §§3.4 – 3.5. Ordinarily, time served in any of these non-tenure-track, full-time appointments does not count in the probationary period for promotion or tenure if and when an individual who has held such an appointment is subsequently appointed to a regular (tenure-track) faculty position. However, exceptions can be made when mutually agreed upon by the appointee, the department chair, dean, and Provost at the time of the tenure-track appointment. In any such case, reduction of the probationary period must be for not more than two years and must be approved by the Board of Visitors as part of the appointment itself (see §§ 7.7.2 and 7.7.3).

3.1.4.2  Part-time    Part-time limited term appointments are for non-tenure-track faculty (adjunct instructor rank) teaching less than a full (twelve credit hours per semester) teaching load. Part-time term appointments are made for a semester only, and are renewable indefinitely. Time served in part-time term appointments may not, under any circumstances, count toward tenure or promotion or serve as grounds for reduction of a probationary period upon appointment to a regular (tenure-track) faculty position.

3.1.4.3  Summer Session Contracts    Full-time faculty members on nine-month appointments who teach summer session courses are paid on a per credit hour basis in accordance with guidelines distributed each year when the call for summer session teaching schedules is made, and are issued appointment letters for the summer teaching assignment.  By signing and returning a copy of the letter, the faculty member indicates acceptance of the offer for summer teaching and thereby establishes his or her summer session contract.  Summer courses must meet curricular needs and must also meet minimal enrollment criteria in order to be offered.  Summer teaching for faculty on nine-month appointments is optional, and may not be required of a faculty member. In accordance with Commonwealth of Virginia guidelines, faculty may be paid no more than 33% of their prior academic year base salary for all summer work, regardless of funding sources.  Full-time faculty members who are resigning or retiring, and whose appointments will end prior to the start of the summer session, will be paid for summer teaching according to the established adjunct salary matrix.  Full-time faculty desiring to teach in the summer session occurring before the start of their first appointment with UMW will also be paid in accordance with the established adjunct salary matrix.  Faculty on 12-month appointments who teach during the summer do not earn additional pay for teaching unless the teaching assignment is approved by the Provost as an overload.  Adjunct faculty hired for summer teaching are paid in accordance with the established adjunct matrix.

3.1.4.4.  Overload contracts    Full-time faculty assigned to teach courses in excess of the maximum teaching load will receive a letter specifying the teaching assignment, the length of the overload assignment period, and the compensation.  Overload teaching assignments must be approved by the College Dean and the Provost before an overload letter is issued. By signing and returning a copy of the overload letter, the faculty member indicates acceptance of the overload assignment and thereby establishes his or her overload contract. Overloads are approved sparingly, and as a last resort. (See §5.4.2, Teaching Load.)