Sample Promotion and Tenure Calendar


Dates should to be adjusted to working days; the full calendar applies only if every step is appealed.  The Provost’s office will distribute a specific calendar of dates to be followed in a particular academic year.  This sample calendar is provided to serve as a guide for where the dates generally fall.

  action        deadline
faculty member’s tenure and/or promotion request in writing to department chair and to dean May 1
deadline for candidate’s APR to be completed August 15
Deadline for all solicited letters to be received by chair (from tenured members of the department, institutional colleagues, and external reviewers when relevant August 22
deadline for chair and candidate to review chair’s written evaluation August 25
candidate’s promotion and/or tenure file due in dean’s office; chair’s evaluation and all letters solicited by chair due in dean’s office August 31
file available in dean’s Office to candidate to review materials and to write letter of exception or explication August 31
file closed to candidate and made available to P&T Committee September 7
P&T Committee recommendations to dean January 5
College dean notifies candidates of P&T Committee’s recommendations January 10
deadline for candidates to file appeals to college dean January 17
deadline for dean to establish tenure and/or promotion appeal advisory committee(s) January 24
recommendation(s) of  appeal advisory committee(s) to college dean February 20
College dean informs appellants of the recommendations of the appeal advisory committee(s) February 24
College dean makes recommendations to Provost with copy to faculty member and his or her chair March 10
deadline for candidates to appeal to Provost March 17
Provost makes recommendations to the President April 1
Deadline for candidate to file appeal to President and Board of Visitors April 8
candidates notified of Board of Visitors’ final decision May 15

The file that accompanies a candidate’s request for tenure and/or promotion must contain specific evidence and supplementary materials that will enable the committee to read, understand, and act on the request. The candidate is responsible for ensuring that the file is complete and that it clearly communicates to the committee all evidence of meeting the relevant criteria.