Tuition and Fees
Tuition and Fees are approved by the Board of Visitors prior to each academic year. The yearly tuition and fee schedule can be found on the Student Accounts website (http://adminfinance.umw.edu/studentaccounts/). Any changes to the schedule of fees will be announced immediately. Questions about fees and payment procedures should be directed to the Office of Student Accounts in Lee Hall (540/654-1250). Questions about financial aid or assistance should be addressed to the Office of Financial Aid, Lee Hall (540/654-2468).
Residential Fee. The residential fee is the cost per semester for University housing.
Meal Plans. University of Mary Washington offers different meal plan options to residential students: a Super Meal, 275 block, 225 block, 150 block, or 90 Meal Block plan (for students residing in the UMW Apartments, Eagle Landing, or commuter students). Each meal plan comes with flex dollars, which may be used to purchase additional meals or to eat in the Eagle’s Nest or the Underground. EagleOne Dollars may also be used for additional dining meals. All residential students are required to enroll in a meal plan. All freshmen may choose from the Super Meal, 275, or 225 block plan. A five-meal plan is available to commuting students only. Commuting students may sign up for any of the plans offered at UMW.
UMW EagleOne Card
The University of Mary Washington EagleOne Identification Card is the only card a student needs at the University. The card acts as a form of identification allowing access to the library, gymnasium, and other University buildings and activities. It contains the students’ meal plan and flex dollar information for University food service. It is also a debit card. Money may be added in the form of EagleOne Dollars, which can then be debited from the balance for use in the University Bookstore, the Eagle’s Nest, the Underground, the Restaurants at Seacobeck, UMW Health Center, laundry, vending, University Tennis Center, theater productions, 22 pay-to-print locations, Copy Center, Post Office, EagleExpress Cart, and other locations on campus. Various Fredericksburg area merchants also accept the EagleOne card as payment. A list of participating merchants is available online at eagleone.umw.edu. EagleOne cardholders may check their account balances, deposit funds, and download statements at eagleone.umw.edu.
All other fees vary by academic year. For the most up-to-date fees please visit the Student Accounts website (http://adminfinance.umw.edu/studentaccounts). Any changes to the schedule of fees will be announced immediately. The University does not charge an additional fee for taking online courses.
Mandatory Processing Fee. A non-refundable mandatory processing fee is charged to any student who registers for classes. If the student cancels prior to the semester beginning or withdraws during the semester he or she is still responsible for paying the mandatory processing fee.
Audit Fee. This fee is incurred when students take a course for no credit, and is charged to all part-time students who audit a class and any full-time students whose semester course load exceeds 18 credit hours by virtue of the audited course. Auditing a course is permitted on a space-available basis in courses where approval to audit is granted.
Tuition Overload Fee. A full-time student registering for more than 18 semester credit hours is required to pay an additional overload fee based on his or her residency.
Credit-by-Examination. Degree-seeking students are charged a fee when taking examinations for which credit may be awarded.
Special Course Fees. Some classes require the payment of a special instructional fee in addition to the tuition charge.
Study Abroad Fee. All students studying abroad must pay the study abroad fee. The fee applies to study abroad programs occurring in the summer session, a semester, or the full academic year.
Late Payment Fee. A fee, which is 10 percent of the unpaid account balance (up to $250), will be charged to students whose accounts are not paid in full by the invoice due date. Interest may also be charged on all past due accounts.
Returned Check Fee. There is a service charge for each check returned for insufficient funds or similar reasons. A cashier’s check or cash is then required in place of the returned check. Checks returned for insufficient funds will be considered as nonpayment and subject to the 10 percent late fee.
Parking Fee. There is a parking fee and students should visit the Parking Management office’s website (http://adminfinance.umw.edu/parking) for more details.
Terms and Methods of Payment
University of Mary Washington accepts payments in a variety of ways. For complete details, see the office of student accounts’ web page regarding Student Account Payments found at http://adminfinance.umw.edu/cashier/student-account-payments/.
All fees, including room and board, are billed to students through EaglePAY within the student’s EagleNET portal and are payable in advance of the beginning of the semester. If a student wishes to designate additional authorized payers, he/she may do so through EaglePAY. This will allow those authorized by the student to access the student’s bill. For further instructions, please contact the Office of Student Accounts.
Room Deposits. Any graduate student who signs a contract to live in on-campus housing is required to make a $500 deposit to secure the residential space. Please note that only $250 will be credited to the account and the other $250 will be held as a contingent fee to be refunded less any outstanding balance at the point they either graduate or move off campus.
Statements and Due Dates. The University emails each student a notification that a bill is available for viewing onlinewell in advance of the beginning of each semester. Payment is due by the date specified on the statement. Payment plans are offered to degree seeking students through a third party approved by the University. If you are interested in this option please visit the Student Accounts website http://adminfinance.umw.edu/studentaccounts/
If a full-time student has not received a statement of charges within 20 days before the beginning of the semester, the student should notify the Office of Student Accounts as soon as possible.
Throughout the semester a student’s account may include any charges incurred for library fines, lost library books, parking tickets, prescriptions, lost keys, building and equipment damage, and other miscellaneous charges. Any student whose full account has not been settled may not receive grades or transcripts, be able to pre-register for classes, or be eligible to return to the University until the account is settled.
Scholarship and Loan Awards: Normally, one-half of the annual financial aid awarded through the Office of Financial Aid is shown on each semester statement. If state, federal or UMW grants/scholarships that were awarded are not credited on the statement, the student may check the EagleNet portal for missing documents and then contact the Office of Financial Aid. Some scholarships are not paid until the successful completion of the semester. In these cases, the bill must be paid in full by the due date to avoid late charges.
A student receiving financial aid from a source other than the University must make sure that payment is received prior to the statement due date. If an official notification can be provided to the Student Account’s office from the source; that lists the date of the award, its amount and the method of payment; then an extension will be granted to the end of the first week of classes. Failure to provide official notification could result in a student’s account being delinquent. Awards and loans from sources other than the University will not be credited to the account until they are actually received at the Cashier’s Office. One half of the award will be shown on each semester unless otherwise directed in writing by the granting source.
Delinquent Accounts: Any charge incurred in collecting a delinquent account will be added to the account. This applies but is not limited to charges by an attorney or collection agency.
Refund of Fees: A student who withdraws from the University during the semester should promptly complete an official withdrawal form in the Office of the Registrar in Lee Hall (Fredericksburg campus) or on the Stafford campus. A copy of the form must be sent or delivered to the Office of Student Accounts and will serve as the basis for withdrawal charges and credits.
Students who are in military service (active duty, reserves, of National Guard) and withdraw from all courses in a given term as a result of a military deployment, mobilization, or change in duty assignment will receive a full refund of all tuition and fees and pro-rated refunds for dining or housing contracts. Military change orders must be provided to the office of Student Accounts. Any deposits paid by students who discontinue enrollment as a result of a military service obligation will be fully refunded. Textbooks purchased from the UMW Bookstore may be returned to the University Store for credit in accordance with the UMW textbook return policy. For withdrawals occurring beyond return policy end date, students should bring books to the Bookstore for the best available buyback prices.
Classification as a Virginia Student
The Code of Virginia, section 23-7.4, governs eligibility for in-state tuition rates at Virginia public institutions of higher education. Please refer to the State Council of Higher Education for Virginia’s website (www.schev.edu/Students/VAdomicileguidelines.asp) for clarification on eligibility and any changes to the code of Virginia regarding tuition benefit provisions.
In general, an independent student, or the parents or legal guardians of a dependent student, must have been legally domiciled in the Commonwealth of Virginia for one full and continuous year immediately before the first official day of class within the semester or term of the student’s program and must have paid Virginia state income tax on a full-time salary for that full year. Living in the state primarily to attend school does not constitute legal domicile. Certain exceptions are made for military personnel and their dependents. Detailed questions about domiciliary status are part of each application for admission. Questions about residency status should be directed to the Office of Admissions (540/654-2486), or Office of Student Accounts (540/654-1250).
A legal resident of Virginia 60 years of age or older shall be permitted under regulations prescribed by the State Council of Higher Education to (1) register for and enroll free of charge in courses as a full-time or part-time student for academic credit if such citizen has an individual taxable income not exceeding $15,000 for federal income tax purposes for the year preceding the year in which the enrollment is sought, (2) register for and audit courses offered for academic credit, and (3) register for and enroll in non-credit courses in any state institution of higher education in this Commonwealth on a space-available basis.
Senior citizens pay no tuition or fees except fees established for the purpose of paying for course materials, such as laboratory fees, but shall be subject to the admission requirements of the institution and a determination by the institution of its ability to offer the course or courses for which the senior citizen registers.
A legal resident of Virginia 60 years of age or older with Federal taxable income not exceeding $15,000 may audit credit courses or enroll in non-credit courses without paying general University fees, but must pay general University fees to take courses for University credit. Additional information is available through the office of the Registrar (540/654-1063).
Virginia Military Survivors and Dependents Education Program
The Virginia Military Survivors and Dependents Education Program (VMSDEP) provides education benefits to spouses and children of military members killed, missing in action, taken prisoner, or who became at least 90 percent disabled as a result of military service in an armed conflict.
VMSDEP provides educational benefits for children of certain Virginians who served in the Armed Forces of the United States. Eligible children attending public colleges and universities in Virginia are admitted free of tuition and all required fees. (See the Code of Virginia, Section 23-7.4:1.)
Students who have questions about Veteran Affairs (VA) benefits prior to admission should address inquiries to the Veterans Inquiry Unit at the U.S. Department of Veterans Affairs Regional Office, 210 Franklin Road S.W., Roanoke, VA 24011, 888/442-4551, www.gibill.va.gov. Students who have questions about VA benefits after admission should address inquiries to the Office of the Registrar.
The University of Mary Washington offers financial aid to students without regard to physical ability, political affiliation, marital status, sex, color, race, religion, age, or national origin. Each year, UMW administers over $18 million in financial assistance, including educational loans totaling $14 million, for students at both the Fredericksburg and Stafford campuses. Through a comprehensive program of grants, scholarships, loans and student employment from federal, state, institutional and private resources, the Office of Financial Aid strives to assist applicants with various aid sources to pay for college expenses. Financial assistance, including scholarships, offered through the Office of Financial Aid is need-based and requires results from the Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov.
Typically, non-Virginia students with an Expected Family Contribution or EFC of $2000 or more can expect to receive Federal Stafford student loans, possible student employment and, if eligible, Pell grants. Students with need who are residents of the Commonwealth of Virginia, may be eligible for Virginia state scholarships and grants. Priority for all scholarships and grants is given to students who maintain a minimum 2.000 UMW cumulative gradepoint average. Many programs require a higher grade-point average.
Freshmen and transfer students must complete the FAFSA or file online before March 1. Returning students must file by March 15. The Federal (Title IV) school code for the University of Mary Washington is 003746. Current students selected for verification and all first-time students, as well as parents of dependent students, must submit copies of their federal tax returns to the Office of Financial Aid in early May. Students not meeting filing and submission dates will be considered for assistance AFTER on-time filers. Since funds are limited, this may result in otherwise eligible students not receiving awards. Students must be enrolled at least half-time to receive aid.
Military Deployment Withdrawals and Financial Aid. Students receiving financial aid who withdraw from the University due to military deployment must contact the Office of Financial Aid prior to their withdrawal. Federal regulations require that financial aid funds be returned to the government when a student receiving financial aid withdraws from the University. Students must contact the Office of Financial Aid because federal refund guidelines are subject to change.
Satisfactory Academic Progression Policy. To receive financial aid in subsequent years, students must complete a minimum of 75 percent (rounded up to the nearest whole number) of the credit hours attempted in an academic period. For example, full-time students enrolled for 30 credit hours during an academic year must successfully complete 23 credits. By the same standard, part-time students enrolled for a total of 12 credits must complete 9 credits. Enrollment is verified approximately three weeks after the start of classes. The complete Satisfactory Academic Progression policy is posted on the financial aid Web page at http://adminfinance.umw.edu/financialaid/satisfactory-academic-progression-policy/. Grade level and cumulative grade-point average (CGPA) for courses at UMW is as follows:
Less than 30 credit hours, minimum 1.650 CGPA
30 – 45 credit hours, minimum 1.800 CGPA
46 – 59 credit hours, minimum 2.000 CGPA
Over 59 credit hours, minimum 2.000 CGPA
Students who reduce their course loads or completely withdraw from UMW may owe refunds to federal, state, or institutional programs. The return of federal funds is calculated in accordance with federal guidelines and is prorated based on the actual days the student attended classes. For example, a student who withdraws after 30 days of attendance in a 105-day semester is entitled to 29 percent of aid disbursed. The return of state and UMW funds is determined by requirements of the programs. Students who withdraw prior to enrollment verification may have all aid returned.
Course work accepted from other institutions is included in the total number of credit hours, but is not factored into the CGPA. Satisfactory Academic Progress is checked at the end of the spring semester. Students who do not meet the above criteria may request reevaluation at the end of summer sessions or the fall semester if additional courses have been completed to meet these requirements. Students’ financial aid awards are determined at the appropriate grade level for the academic year when awards are made. For instance, first-time freshmen with fewer than 30 credits at the end of their first two semesters are considered third semester freshmen and are awarded at the freshman grade level. This is the case at every grade level.
Students may apply for Mary Washington Endowed Scholarships by completing the “Scholarship Information Form,” on or before May 31 (available on the financial aid Web page). Scholarship selection is based on academic and/or financial criteria and some qualifications can include participation in various volunteer and leadership positions. Students must complete the FAFSA to determine eligibility for need-based scholarships. Candidates are selected, through committee, during the month of June for the following academic year.
Detailed information for both campuses is available at http://adminfinance.umw.edu/financialaid/ and the Office of Financial Aid (540/654-2468).