Appendix G

Rules of Order for the College of Business (COB) and for the COB Faculty Committees

 

G.1  ORGANIZATION OF THE FACULTY COUNCIL

G.1.1  Role of the Faculty Council    The Faculty Council is an all inclusive body, which shall serve as the official voice of the instructional faculty on all matters which fall within its jurisdiction. The purpose of the Faculty Council is to create an effective legislative and advisory body to ensure representation of faculty interests and to fulfill the authority and responsibilities delegated to the faculty in §2.1.3 in this Handbook as it pertains to the CoB. Service on the Faculty Council is considered an important part of a faculty member’s responsibility. The Faculty Council is responsible for the academic, curricular, self governance and faculty evaluation policies of the College. 

G.1.2  Faculty Council Membership    The membership of the Faculty Council consists of participating, full-time instructional faculty.

G.1.3  Ex Officio Members    The Dean and the Advisors with no academic faculty rank sit as ex officio members of the Faculty Council. The Provost, Associate Provost and administrative representatives will be invited to attend meetings.

G.2.3  Officers of the Faculty Senate

G.2.3.1  Faculty Council President    The President of the College of Business Faculty Council presides over meetings of the College of Business Faculty Council. The President of the Council is elected for a term of two years commencing at the beginning of the Fall Semester and ending with the Summer Session at the end of the second year of the term.

G.2.3.2 Faculty Council President-Elect    During the second year of the term of the President and no later than the last meeting of the Fall Semester, a successor President shall be elected by majority vote of the membership if only two candidates and a plurality if more than two candidates, and will automatically become President for a term of two years at the end of the current President’s second year in office.

G. 2.3.2.1  Requirements for  Faculty Council Presidential Election    The Faculty Council President annually appoints a member of the faculty to serve as Secretary of Faculty Council. The Secretary is responsible for supervision of recording and distribution of minutes of meetings, and other administrative tasks, duties, and responsibilities the Faculty Council President deems appropriate. In the event the Faculty Council President is unable to preside at a meeting of Faculty Council, the Secretary presides at such meeting.

G.2.3.2.2  Removal of Faculty Council President    The President may be removed at any time by a majority vote of the membership. 

G.2.3.3  Secretary of Faculty Council     The Faculty Council President annually appoints a member of the faculty to serve as Secretary of Faculty Council. The Secretary is responsible for supervision of recording and distribution of minutes of meetings, and other administrative tasks, duties, and responsibilities the Faculty Council President deems appropriate. In the event the Faculty Council President is unable to preside at a meeting of Faculty Council, the Secretary presides at such meeting. 

G.2.3.4  Parliamentarian    By the fall of each year, the Faculty Council President solicits nominations for a Faculty Council Parliamentarian. The Faculty Council elects a Parliamentarian from the nominations. The Parliamentarian will serve a one-year term.

 G.3  Meetings of the Faculty COUNCIL

G.3.1  Meeting Rules    Faculty Council meetings shall be conducted according to Robert’s Rules of Order, except as otherwise provided herein.

G.3.2  Faculty Council Meeting Chair    The Faculty Council President shall normally preside at Faculty Council meetings and will rule on the disposition of motions. In the absence of the Faculty Council President, the President-Elect will preside, when that position is occupied, otherwise the Faculty Council Secretary shall preside.

G.3.3  Business of the Faculty Council    Faculty Council has the following responsibilities: (1) To determine academic offerings consistent with the established mission of the College; (2) To determine the requirements for all degrees offered by the College; (3) To formulate general admissions policies for the College; (4) To enact and enforce academic regulations for students in matters of attendance, examinations, grading, scholastic standing, honors, and awards; (5) To design and monitor the faculty evaluation system; (6) To recommend policies concerning faculty welfare; (7) To develop and supervise a committee system for the orderly exercise of the authority that has been delegated to the faculty.

G.3.4  Committee Business    The College’s faculty committees will report to the Faculty Council and will, when appropriate, submit motions to the Faculty Council. Committee Chairs or their designates attend Faculty Council meetings when business of a committee is before the Faculty Council.

G.3.5 Committees of the Meeting    Committees as defined below are committees of the meeting: (1) Standing Committees (see section G.9); (2) Ad Hoc Committees (see section G.9.4).

G.4  Conduct of Business for Faculty COUNCIL  

G.4.1  Order of Business    The agenda of the Faculty Council meetings will be set by the Faculty Council President, with clerical assistance provided by the Secretary of the Faculty Council.  Usually, it will follow this sequence: (1) Call to Order; (2) Correcting and approval of minutes; (3) Recognition of Dean of Faculty; (4) Recognition of other constituencies (e.g., part-time and adjunct faculty and administrators); (5) Report of Student Representative; (6) Reports of university level committees; (7) Reports of the CoB Standing committees; (8) Reports of the CoB ad hoc committees; (9) Unfinished business; (10) New business; (11) Announcements; (12) Adjournment.

G.4.2  Recognition by Faculty Council    President Members shall speak only when recognized by the Faculty Council President. When two or more members ask to be recognized at the same time, the Faculty Council President shall decide who is entitled to the floor.

G.4.3   Main Motions, Initiating Business, and Committee Reports    Committees of the meeting and members shall have the right to bring business before the Faculty Council, either through a motion duly made and seconded from the floor or by communicating directly with the appropriate committee. All members and faculty committees intending to propose a motion must submit the motion(s) in writing to the Faculty Council President at least one week before the Faculty Council meeting. Attendance at Faculty Council meetings is open to all members of the university faculty and to them is extended the privilege of the floor when recognized by the Faculty Council President. However, only voting members of the Faculty Council may vote in Faculty Council meetings. Non-faculty members of the College community may attend Faculty Council meetings. However, such persons may not vote and may speak only by invitation of the Faculty Council President or by request.

G.5  INTRODUCING MOTIONS AT Faculty COUNCIL Meetings  

G.5.1  Motions made from the floor by members, after being properly seconded, shall be referred to an appropriate standing committee of the meeting by the Faculty Council President. If the Faculty Council President deems there to be no such committee, the motion shall be referred to a duly appointed ad hoc committee of the meeting, as defined above.

G.5.2  Motions brought to the floor by the standing committees of the meeting or by ad hoc committees of the meeting shall be deemed ready for action, except as restricted below.

G.5.3  Committees other than those defined here report to administrative officer(s). Reports from these committees may be introduced as motions of individual members of the meeting, if the responsible administrative officer(s) deems it appropriate to do so.

G.5.4  Any member may move to consider a motion before the Faculty Council as a committee of the whole. Such motion shall be appropriate at any time but must be approved by a vote of the majority of those present. Consideration as a committee of the whole shall replace referral to committee. The report perfected in committee of the whole must be returned to the Faculty Council and shall be deemed in the possession of the Faculty Council as would be the case with the report of a standing committee.

G.5.5  Motions normal to the operations of organized groups but which are not central to the functions of the College or the University, e.g., resolutions of sympathy, congratulations, etc., may be acted upon immediately without previous referral to committee. Motions not germane to the College or the University shall be deemed out of order at the discretion of the President of the Faculty Council.

G.5.6   Regulations and Restrictions of Main Motions

G.5.6.1  When a motion is made and seconded, it shall be stated by the Faculty Council President or read by the Secretary and is then deemed to be in possession of the meeting, but may be withdrawn by the mover at any time before amendment or vote, with the consent of the second.

G.5.6.2  Every motion shall be reduced to writing if the Faculty Council President or any member requires it.

G.5.6.3  Upon request of any five members, a motion of any subject that has been made and seconded may be declared a matter of major policy; in this case, debate, amendment, and voting shall be immediately referred to the next regular meeting without further debate.

G.5.6.4  The status of motions referred to committees from the floor must be reported upon by the second regular Faculty Council meeting after referral. If the report is not satisfactory, it may be moved from the floor that the committee be discharged of its responsibility and the motion returned to the floor for action.

G.5.7   Subsidiary Motions

G.5.7.1 T o Amend An amendment must be germane to the motion and may be accomplished by the addition or subtraction of words, phrases, and sentences.

G.5.7.2  Substitute Motions If as much as a complete paragraph of a motion is to be supplanted, a substitute motion must be made.

G.5.8  Initiating Business and Committee Reports Committees of the meeting and members shall have the right to bring business before the Faculty Council, either through a motion duly made and seconded from the floor or by communicating directly with the appropriate committee. All members and faculty committees intending to propose a motion must submit the motion[s] in writing to the Faculty Council President at least one week before the Faculty Council Meeting.

G.5.9   Amending a Motion

G.5.9.1  An amendment or a substitute motion may be withdrawn by the mover with the consent of his or her seconder before amendment thereof or before decision is had thereon.

G.5.9.2  The amendment or the substitute shall be debatable only when the main question is debatable.

G.5.9.3  The adoption of an amendment by way of substitute or otherwise shall not displace the main resolution, which, after being amended, shall be the question before the meeting.

G.5.9.4   The following questions cannot be amended.

  • The call for the Order of the Day
  • An appeal from the decision of the Faculty Council President
  • An objection to consideration of any question or of the following motions: (1) to adjourn (undebatable); (2) to lay on the table (undebatable); (3) take from the table; (4) for leave to continue speaking; (5) to postpone indefinitely; (6) to suspend; (7) to take up business out of order; (8) for leave to withdraw a motion.

G.5.10  Order for Voting on Amendments and Substitute Motions    Amendments to the main motion shall be voted first, in order of last-made amendment to first-made amendment. After all amendments have been voted, the substitute motion shall be voted; if the substitute motion fails, debate returns to the main question as it may or may not have been amended.

G.5.11  Privileged Motions    Motions to adjourn or to lay on the table are privileged motions. They shall always be in order and shall be decided without debate. In addition, when a question is under debate and business is pending, the following motions are also privileged. The motions shall have precedence in the order enumerated and be settled by a majority vote of those present. They shall be debatable or undebatable as indicated in the accompanying parentheses.

  • To take a recess (undebatable)
  • To take a vote at a certain time (undebatable)
  • To call for the previous question (undebatable)
  • To commit or recommit (limited debate: on wisdom of motion)
  • To postpone to a certain time (limited debate: on wisdom of motion)
  • To amend or substitute (debatable)
  • To postpone indefinitely (debatable)

G.5.12  Other Motions    Motions designed to alter or cancel previously adopted action, e.g., to rescind, to amend something previously adopted, to reconsider, shall be introduced only as new business.

G.5.13  A Motion to Call the Question    A motion for the previous question shall be in this form: “I move that the question (or questions) now be put.” If this motion is carried, then all questions at the moment before the meeting shall be put to the vote, in order of precedence, without debate. If a faculty member calls for the question without moving the previous question formally, the Faculty Council President is not obliged to close debate, and other members may properly be recognized. Any faculty member may call for a division of the question where the sense will admit of it, but a motion to strike out and insert shall be deemed indivisible. 

G.6  Voting ON MOTIONS, FACULTY COUNCIL MEETINGS  

G.6.1  Voting Privileges    All full-time faculty members appointed by the President of the University have voting privileges related to Faculty Council matters or issues. Nonmembers and ex officio members may not vote.

Nonmembers may attend Faculty Council meetings as guests if invited by the Faculty Council President, the Dean, or any member. Upon recognition by the Faculty Council President, or at the request of a faculty member, nonmembers may be granted privileges of the floor.

Any member who wishes for his/her leave to be noted in the minutes must communicate this in writing to the Faculty Council Secretary. Once the note is received by the Secretary, the member is no longer recognized as being present. Proxy votes are admissible (except in the case of the Council presidential election); however it must be in writing. A simple majority of the Faculty Council membership shall constitute a quorum.

G.6.2  Once a vote has begun on any question, no senators shall be recognized for any purpose whatsoever until the voting is completed and the Faculty Council President declares the voting closed.

G.6.3  Unless otherwise indicated in the rules of order, motions may be passed by a simple majority of those voting.

G.6.4  The following motions may be approved only when two-thirds of the members present favor the action: (1) to change the rules of order; (2) to suspend the rules; (3) to object to consideration; (4) to limit debate; (5) to vote immediately.

G.6.5  Any member may call for the number of abstentions after the taking of any vote.

G.6.6  The Faculty Council President and Appeal from His or Her Ruling    The duty of ruling on questions of parliamentary procedure in the meeting shall rest with the Faculty Council President, but any ruling may be appealed, by a motion and a second, immediately after the ruling. In this event the appeal must be submitted to a vote of the meeting. Except as it refers to indecorum, the rules of debate, or priority of business, such an appeal is fully debatable. After the vote on the motion is announced, the business of the meeting will be resumed according to the action of the appeal.

G.7  Faculty Committees

Since most detailed work of the faculty is accomplished through committees, committee service provides the faculty member with an opportunity to shape academic policy. In addition to teaching, scholarly productivity and advising, participation on faculty committees is regarded as an integral part of a faculty member’s responsibility. Service on faculty committees is expected and is counted as part of the faculty member’s service obligation. Faculty committees are those groups whose charge involves any or all of the following: (1) overseeing and making recommendations to the faculty regarding those areas over which authority has been delegated to the faculty (e.g., academic policy and offerings, degree requirements, admissions policy); (2) making recommendations regarding faculty performance and compensation (e.g., evaluation, pay, promotion, awards, and tenure); (3) faculty governance (e.g., faculty meeting rules, committee structure). Any committee whose charge falls within (1), (2), and/or (3) above shall be considered to be a committee of the faculty. Such committees report to the Faculty Council and may only be established or eliminated by the Faculty Council. Faculty committees are of two types: standing and ad hoc. 

G.7.1   Organization of and General Procedures for Faculty Committees New committee members normally are appointed or elected during the spring semester and begin their term in the fall. Unless its charge provides otherwise, each faculty committee elects during the spring semester a Chair and a Secretary from its faculty membership to serve the following year. No member may chair a committee upon which he or she has not served previously for at least one year, and no member may serve as Chair for more than two years during any single term of service. Meetings of faculty committees shall be called by their Chairs or by fifty percent of the members of the committees. A simple majority of the committee membership shall constitute a quorum. Prior to the end of each fiscal year (June 30), secretaries of faculty committees, except the Promotion and Tenure Committee, will deposit copies of committee minutes for the previous academic year in the CoB Faculty Council Repository and the University Archives.

G.7.2   Consideration of Business by Faculty Committees  Faculty committees consider issues mandated by their written charges or in response to motions made at meetings of the Faculty Council. Faculty committees have no authority in and of themselves. When the committee charge so specifies, decisions in carefully defined areas are binding unless overruled by specific action of the Faculty Council. Otherwise it is the responsibility of the committee Chair or designated committee member to bring recommendations to the Faculty Council for formal action.

Because the main task of faculty committees is to advise the Faculty Council, each such committee is obligated to deal promptly with an issue referred to it by that body. Individual faculty members may also informally bring issues to the attention of any committee by writing to the committee’s Chair. Committees are not obligated to address issues raised informally, but the committee’s Chair or Secretary should report the committee’s reaction to the faculty member raising the issue and retain all correspondence in committee files.

G.7.3   Final Authority of Council Action

Actions of the Faculty Council may be binding or they may be advisory to the University President, College Dean, or other administrative officials. Most actions of the Council are advisory. However, where the University President has delegated specific authority to the College of Business faculty as stipulated above, actions of the Council are binding unless overridden by the University President or the Board of Visitors.

G.7.3.1   Constraints on Council Action

Financial constraints, the time element, and the policies of external groups, bodies, and agencies having jurisdiction over the University may set limits to the exercise of the above authority. In particular, such limitations may result from the provisions of state and federal law, Executive Orders of the Governor of the Commonwealth of Virginia, policies of the State Council of Higher Education for Virginia, accreditation standards of the Commission on Colleges of the Southern Association of Colleges and Schools, or other accrediting bodies and policies of the Board of Visitors.

G.7.3.2   Action by the University President in Areas of Authority Delegated to the Faculty 

Though the University President can delegate authority, he or she cannot escape responsibility, as the Board of Visitors holds him or her accountable for the total welfare of the University. The University President, therefore, must reserve the right not only to initiate action affecting the above but also to veto any action taken by the Faculty Council. Should the University President, however, take final action in an area of Council authority prior to a formal recommendation from the Council, or exercise the veto prerogative, he or she will communicate the reasons for such action to the Council either at the next Faculty Council meeting, or earlier by mail. If the Council is not persuaded by the University President’s reasons, it may by majority vote at a subsequent meeting direct a delegation of the Council to represent and explain the Council’s position to the Executive Committee of the Board of Visitors.

G.8    Organization of Standing Committees   Standing committees are permanent, have responsibilities fixed by their written charges, and report to the Faculty Council. 

G.8.1  Appointment or Election of Members to Standing Committees    New committee members to standing committees normally are appointed or elected during the spring semester and begin their term in the fall. Each year the COB representatives on the UFOC (hereinafter called “UFOC representatives”) poll members of the faculty on their preferences for possible membership on faculty committees. In making appointments or nominations for elected positions on standing committees, the UFOC representatives carefully consider balance among members (academic program and discipline, gender, rank, and length of service), expressed committee preferences, and previous and current committee service. The UFOC representatives, in consultation with the Dean and Department Chairs, may reserve some appointed positions to be filled in the fall by newly-hired faculty members.

G.8.1.1  Elected Members of Standing Committees    Members of the Faculty Promotion and Tenure Committee are elected by the faculty for staggered three-year terms. Representatives to the UFC are elected for a two-year term. The UFOC representatives solicit nominations and conduct elections according to the following procedures:

  • The call for nominations and the date for the close of nominations shall be announced in a meeting of the Faculty Council preceding the Council’s final meeting of the spring semester;
  • Nominations will reflect balanced representation as described in Section G.8.1;
  • Nominees must be given the opportunity to accept or decline nomination for elected positions before their names are placed on a ballot;
  • After the announced date for the close of nominations, no further nominations are accepted;
  • Ballots are distributed electronically to all full time members of the faculty prior to the final meeting of the Faculty Council in the spring semester;
  • Voting shall be completed no later than the last Faculty Council meeting of the spring semester or as otherwise agreed to by the Faculty Council.

Terms of committee service begin in the fall semester following election. In the event that a vacancy occurs for any elected position during the academic year, the UFOC representatives shall seek nominees and organize a special election in a timely manner following procedures outlined above.

G.8.1.2  Appointed Faculty Representatives and Procedures for Appointment    Faculty members of standing committees, except the UFOC representatives, and the Faculty Promotion and Tenure Committee, are appointed by the UFOC representatives and serve staggered three-year terms. Each year in spring semester, the UFOC representatives poll members of the faculty on their preferences for possible membership on standing committees. Appointments are made according to the criteria in Section G.8.1 and are announced at the final meeting of the Faculty Council in spring semester, and terms begin in the subsequent fall semester. Vacancies in appointed faculty committee positions are filled in a timely manner by the UFOC representatives. The Dean appoints administrative members of committees.

G.8.2.1  Procedures for Selecting Nominees for Elected Committee Positions    At the beginning of the spring term, the UFOC representatives solicit nominations for the various elected offices and committee membership. Nominated faculty must accept nomination before their names are placed on the ballot. Nominations will run for five (5) business days. On the third business day of nominations, UFOC representatives will send out a sample ballot to the entire faculty indicating who has been nominated for each open position.

G.8.2.2  Procedures for Committee Elections    Once nominations close, the UFOC representatives distribute electronic ballots to all voting-eligible faculty. Faculty will have at least five business days after distribution to return ballots to the UFOC representatives. This will be done in a manner that assures anonymity.

G.8.2.3  Procedures for Run-Off Elections    A nominee must receive forty percent of the votes cast for election. If no nominee receives sufficient votes, a run-off will be held among those receiving the three highest vote totals, following the procedures outlined in section G.8.2.2. If only one nominee is elected, a run-off will be held between those receiving the two next highest vote totals. Run-off ballots are returned to the UFOC representatives in a manner that assures anonymity. Election results are announced at the final Council meeting.

G.8.2.4  Procedures for Other Elections follow the procedures outlined in G.8.2.2    Any other elections conducted by UFOC representatives will Election results will be announced when final.

G.8.2.5  Procedure for Nominating and Electing External Member for Promotion and Tenure Committee    At the beginning of every third spring term, the UFOC representatives solicit nominations for the external position (3-year term) on the Promotion and Tenure Committee. Nominees (1) may come from either the College of Education or the College of Arts and Sciences faculties, (2) may be nominated by any member of the University Faculty, or any College, (3) must have attained the rank of Associate or above with tenure, and (4) must agree to the nomination. Once the Call for Nominations has closed, UFOC representatives will distribute ballots to all voting-eligible CoB faculty according to procedures outlined in G.8.2.2. Run-off elections will be conducted according to the procedures outlined in G.8.2.3. Any temporary replacement for an external member who is on sabbatical or leave will be elected according to the procedures outlined in G.8.2.2 and G.8.2.3.

G.8.3   Limitations to Service on Committees     Members may serve on multiple standing or advisory committees simultaneously.

G.8.4   Temporary Replacements for Members of Standing Committees  I  f faculty members are unable to serve part of a term on a committee (due to such factors as academic leave or illness), temporary replacements will be elected for elected standing committees and appointed for appointed standing committees for the duration of their absences. Upon their return, absentee faculty members will complete the original three-year term. Faculty members who are appointed or elected as temporary replacements on standing committees are eligible for consideration for a three-year term on their own on the same or another standing committee. Committee members will generally serve staggered terms, with one-third of faculty positions filled each year.

G.8.5   Administrative and Student Representatives to Standing Committees    All standing committees except the Promotion and Tenure Committee have at least one permanent member representing the administration with all the privileges of ex officio members.

G.8.6.   Meeting Schedules, Agendas, and Records Each fall the Dean in conjunction with the Provost shall publish a list of times for standing committee meetings throughout the academic year. Committees are neither required to convene at their reserved times nor prohibited from convening at other times; the schedule merely serves to prevent conflicts among standing committee, department, and other College meetings. Other committees, boards, and councils regulate their meetings independent of the general reserved schedule.

In order to discharge its responsibilities and exercise its authority, the Faculty Council meets regularly, according to a schedule of dates and locations announced by the Provost prior to the beginning of each academic year. Meetings are not scheduled during breaks or recesses in the academic calendar. The Secretary distributes minutes following each meeting. Prior to the beginning of each academic year, the Secretary circulates to members a summary of formal actions taken by the Faculty Council during the previous academic year. The Secretary, at the direction of the Faculty Council President, is also responsible for circulating an agenda prior to each meeting date.

G.9  The Standing Committees of the Faculty    This section of the Handbook lists standing committees of the faculty of the College and describes their areas of responsibility. Standing committees implement specific areas of established policy. The recommendations of these committees shall be reported to the CoB Faculty Council with the agenda of the meeting of the Faculty Council at which they are announced. No recommendation may be announced to the Faculty Council without prior distribution, and no recommendation by a committee may be implemented until it has been announced at a Faculty Council meeting and/or approved (if required). Recommendations of these committees stand subject to a call for review by any member of the Faculty Council during the meeting at which they are announced. The Role of organizational issues shall be carried out by the two COB representatives on the UFOC and they are responsible for studying and recommending revision to the Faculty Handbook and shall be referred to the Faculty Council.

G.9.1 Organization of and General Procedures for Faculty Committees: Unless its charge provides otherwise, each faculty committee elects a Chair at its first meeting in the fall, and the Chair appoints a Secretary to keep minutes. Meetings of faculty committees shall be called by their Chairs or by fifty percent of the members of the committees. No meetings of faculty committees shall be scheduled during holidays, breaks or recesses in the academic calendar. Prior to each meeting, the Chair will circulate an agenda to each committee member. The Chair will also summarize the minutes of each meeting, except business of a proprietary nature, for the Faculty Council and have the minutes archived in the Dean’s office. A simple majority of the committee membership shall constitute a quorum.

G.9.2. Standing Committees of the College Consist of the Following:

  • Academic Policy and Admissions Committee
  • Curriculum Committee
  • Outcome Assessment Committee
  • Promotion and Tenure Committee

G.9.2.1  Academic Policy and Admissions Committee    This is a standing committee of the faculty charged by the Faculty Council to study, recommend action on, and establish policies and procedures for the following areas of responsibility and authority delegated to the faculty by the Board of Visitors (see Section 2.1.2.1). The duties of this committee are to:

  • Decide and establish admission criteria for both Undergraduate and Graduate programs in the College of Business,
  • Decides and establishes admissions policy regarding review, evaluation, and approval of applications for admission to the College of Business,
  • Decide and establish Criteria regarding CoB Honor Code, Academic Rules, Academic Standing, Probation/Suspension/Expulsion, and Graduation policy,
  • May wish to decide and establish CoB policy regarding Student Leave of Absence, Re-application, and Re-admission,
  • May need to coordinate with the CoB Curriculum Committee with regard to certain policy issues of concern to both committees, and/or related to some of the above, and shall
  • Make policy recommendations regarding the above listed matters to the CoB Faculty Council.

G.9.2.3  Curriculum Committee    This is a standing committee of the faculty charged by the Faculty Council to study, recommend action on, and establish policies and procedures for the following areas of responsibility and authority delegated to the faculty by the Board of Visitors (see Section 2.1.2.1). The duties of this committee are to:

  • Decide and establish policy regarding Curriculum Evaluation
  • Review, evaluate, and issue proposed new courses and academic programs to determine if they are needed, and whether they fit under the umbrella of the CoB Mission Statement,
  • Evaluate proposed new courses and academic programs to determine if they meet the high standards of the CoB.
  • Communicate with the Outcome Assessment Committee any actions and decisions made by the Curriculum Committee

G. 9.2.4  Outcome Assessment Committee    This is a standing committee of the faculty charged by the Faculty Senate to study, recommend action on, and establish policies and procedures for the following areas of responsibility and authority delegated to the faculty by the Board of Visitors (see Section 2.1.2.1).  The duties of this committee are to:

• Establish guidelines for the assessment of student learning outcomes
• Review and evaluate assessment of student learning outcomes
• Communicate with the Curriculum Committee any actions and decisions made by the Outcome Assessment Committee

G.9 .2.5 Promotion and Tenure Committee    This is a standing committee of the faculty charged by the Faculty Council to study, recommend action on, and establish policies and procedures for the following areas of responsibility and authority delegated to the faculty by the Board of Visitors (see Section 2.1.2.1).

The committee consists of five faculty members elected by the College of Business faculty. If feasible, all members must have attained the rank of associate professor or above with tenure, at least three of whom shall have attained the rank of full professor, by the date of election. If there are not enough available ranked faculty members from within the College of Business, the College of Business may – at the discretion of the College of Business faculty – elect College of Business faculty who do not meet the normal qualifications and/or elect faculty who meet these criteria from outside the College of Business.

Members will serve staggered three-year terms. In 2011-2012, there shall be one member from the College of Business faculty elected for a one-year term, one for a two-year term, and two for three-year terms. In 2011-2012 the external member shall be elected for a one-year term.

The committee’s duties are to:

  • Make recommendations in the matters of promotion according to College and University faculty promotion policy and procedures. In making its recommendations, the primary responsibility of the committee is to evaluate all candidates’ applications according to the criteria stated in the Faculty Handbook §7 and in Appendix J.
  • Make recommendations to the Dean in matters of tenure according to College faculty tenure policy and procedures. In making its recommendations, the primary responsibility of the committee is to evaluate all candidates’ applications according to the criteria stated in the Faculty Handbook §7 and in Appendix J.
  • Recommend changes in promotion and tenure policy or procedure to the College of Business Faculty Council.
  • Faculty development and grant awards

G.10  Subcommittees    If a standing committee cannot for practical reasons consider a matter under its purview, it may choose to form a subcommittee for the purpose of conducting its business. The subcommittee must have, as voting members, at least two members of the standing committee. Additional voting members of the subcommittee will be appointed by the standing committee to serve as ex officio members of the subcommittee. The Chair must be a member of, and will be appointed by, the standing committee. The subcommittee will report directly to the committee that formed it. All current subcommittees’ charges, membership, officers, and terms must be reported to the UFOC representatives by using the Ad Hoc and Subcommittee form (see section G.10) for posting on the University website.

G.11  Ad Hoc Committees     Ad hoc committees of faculty are formed for specific purposes. The authority and responsibilities of ad hoc committees are defined by the action or ruling that established them. Such committees expire upon the fulfillment of their charge and in no case will continue beyond the second full academic year unless, by vote of the Faculty Council, their charges are extended. 

G.11.1 Formation of Ad Hoc Committees: Ad hoc committees may be formed in one of two ways: (1) the Dean rules that a duly-made and seconded motion must be referred to an ad hoc committee, either because the subject matter of the motion does not come under the purview of any standing committee, or because the appropriate standing committee cannot, for practical reasons, consider the matter; or because (2) the Faculty Council passes a motion which includes the formation of an ad hoc committee.

A charge describing the membership, duties, and duration of an ad hoc committee must be communicated to the Faculty Council in writing before any new ad hoc committee conducts its first meeting. All faculty ad hoc committees report to the Faculty Council, and the motion or ruling establishing a given ad hoc committee may also call for reporting to the President, the Dean, or another administrative officer of the University. The establishing motion or ruling may also specify the type of membership for the committee and the method of choosing its members. If it does not so specify, the Faculty Council will appoint committee members. The Chairperson and Secretary of an ad hoc committee may be appointed by the Dean or elected by the committee’s members. 

G.12  Other College Committees    Faculty members may also be asked to serve on advisory committees, presidential councils, or boards.

G.12.1  Advisory Committees    Advisory Committees An advisory committee is a group which advises an administrator. An advisory committee on which faculty sit is established by an administrator in consultation with the UFOC representatives. An advisory committee also may be terminated by the appropriate administrator.

G.12.1 Authority of Advisory Committees Advisory committees do not have authority in any academic area; they merely advise an administrator. The responsibilities of these committees are determined by the administrator who appoints them. Advisory committees report to the administrator, not to the Faculty Council. The administrator reports to the Faculty Council when such a report is warranted.

G.12.2 Faculty Participation on Advisory Committees Faculty members are not required to sit on advisory committees. Service on such committees does not affect a faculty member’s eligibility for appointment to a standing committee, but it may influence standing committee nominations and appointments in that no faculty member should be burdened with excessive committee responsibilities. Usually, two concurrent committee assignments, one standing and one advisory or curriculum advisory or ad hoc, constitute the maximum committee service expected of an individual faculty member.

G.12.2 Presidential Councils A presidential council is a group which advises the President. Councils are established by the President and may be terminated by the President. The authority of a council does not duplicate or supersede that of faculty committees. Councils report to the President, not to the Faculty Council.

G.12.3 Boards A board is a group which has specific authority in a non-academic area (e.g., Student Conduct Hearing Board).

G.13  AD HOC AND SUBCOMMITTEE FORM