Membership and Duties of University Standing Committees

2.6  MEMBERSHIP AND DUTIES OF UNIVERSITY STANDING COMMITTEES   

This section of the Handbook lists standing committees of the faculty of the University, outlines their membership, and describes their areas of responsibility.

2.6.1  University Academic Affairs Committee   The committee consists of five faculty members: one representative from each college and two appointed from the faculty at-large. The committee also includes the following nonvoting ex officio members or their designees: the Provost, the Vice President for Enrollment Management, the Registrar, and the Associate Provost for Academic Engagement and Student Success. In addition, two students appointed by the President serve as nonvoting members.

The committee’s duties are to:

.1 Evaluate academic policies, procedures, and standards on an ongoing basis, formulating recommendations as necessary to maintain policy consistency among colleges, fair and equitable treatment of all students, and the overall academic integrity of the University;

.2 Study and recommend actions concerning all matters of academic policy including, but not limited to, the policies governing academic standards, grading, course registration, transfer credit, course evaluations, the length and scheduling of classes, the academic calendar, and international academic affairs;

.3 Recommend changes in the academic policies to the University Faculty Council;

.4 Evaluate and recommend actions concerning all university academic services including, but not limited to, academic advising and retention programs, readmissions, internships, disabilities resources, and international student services;

.5 Review admissions practices of the University; and

.6 Perform other duties consistent with its charge as assigned by the University Faculty Council.

2.6.2  University Curriculum Committee    The committee consists of the Chairs of the CAS, COB and COE Curriculum Committees or their designees and one member of the University Faculty Council. The committee also includes the following nonvoting ex officio members or their designees: the Provost and the Registrar. The committee’s duties are to:

.1 Work closely with the administration, the Provost, and the Board of Visitors to ensure that the undergraduate and graduate programs and courses offered by the institution meet demonstrable needs and institutional standards, reflect the mission of the University, are designed effectively, and may be feasibly implemented;

.2 Determine University policies and procedures for curriculum development and implementation;

.3 Provide clear direction for the college-level curriculum committees as to which curricular actions require University-level oversight and which do not, so as to prevent course and/or program duplication;

.4 Review, approve, or reject curricular proposals and initiatives (including proposals for new degree programs and proposals to eliminate degree programs) from college governing bodies and from special committees constituted to work on specific curricular issues;

.5 Review, approve, or reject proposals for changes in the relationship between programs or departments (for example, dissolution, division, or mergers);

.6 Work with the Assistant Provost for Institutional Analysis and Effectiveness to ensure that curriculum changes take into account assessment findings;

.7 Communicate to the University community through appropriate means all curricular changes; and

.8 Perform other duties consistent with its charge as assigned by the University Faculty Council.

2.6.3  University Faculty Affairs Committee       The committee consists of six full-time faculty members with a minimum of three years’ affiliation with the University at the commencement of service: one representative from each College and three elected from the faculty at-large.  Members representing each college shall be tenured or tenure-track.  Faculty from the renewable term ranks are eligible candidates for an at-large position (see Handbook section 3.3.1), and are encouraged to seek nomination.  The committee’s duties are to:

.1 Serve as the liaison between the Colleges and the University Faculty Council on matters relating to faculty affairs;

.2 Ensure that criteria and procedures for evaluation, promotion and tenure of each College (as approved by each College) adhere to the guidelines established in the University Faculty Handbook;

.3 Study and recommend changes in University-level promotion and tenure policies and procedures to the University Faculty Council;

.4 Study and recommend changes in University-level policy and procedures on faculty evaluation and merit pay to the University Faculty Council;

.5 Study and recommend to the University Faculty Council action concerning University-level policies on continuing and adjunct faculty welfare and formulate and present to the University Faculty Council recommendations concerning workload distribution, academic leave, compensation, and employee benefits; and

.6 Perform other duties consistent with its charge as assigned by the University Faculty Council.

2.6.4  University Faculty Appeals and Grievance Committee    The committee consists of five tenured members of the Faculty: one representative from each College and two elected from the faculty at-large. All members must have attained the rank of Associate Professor or above with tenure. Members may not simultaneously serve on the University Faculty Council or on the Faculty Affairs, the Budget Advisory, or the Sabbaticals, Fellowships and Faculty Awards committees. Members may simultaneously serve as department chairs or on College committees whose decisions might be appealed to this committee, but must recuse themselves in any case that might present a conflict of interest. This committee meets when it has an appeal or grievance to consider. At the end of each academic year, the committee prepares for the University Faculty Council an annual summary of actions taken that year and of procedural issues that need to be addressed.  The committee’s duties are to:

.1 Hear faculty appeals, review evidence, and evaluate the procedures followed in cases of dismissal or termination prior to the end of term specified in the current contract or of a tenured appointment, including terminations for cause, financial exigency, or discontinuance of a program (see §4.2);

.2 Hear evidence regarding and make recommendations concerning faculty grievances as defined in section 5.8 of this Handbook. This committee will not hear grievances that are dealt with by their own specific policies and procedures, including an appeal process, as outlined elsewhere in the Handbook, even if such grievances satisfy the definition in section 5.8.1. These include: decisions regarding the awarding or withholding of tenure; actions awarding or withholding promotions; any action related to evaluation of performance or salary adjustment; and disciplinary action taken as a consequence of a determination of racial, sexual, or other forms of discriminatory actions or the creation of an intimidating, hostile or offensive work or study environment. (Also see §5.8.3 for what are considered non-grievable actions.)

.3 Hear evidence, consider procedures followed, and make recommendations in those cases where appeal to this committee has been specified in the Faculty Handbook (e.g. denial of requests for medical leave, leave without pay, etc.)

.4 Serve as the academic freedom committee in cases involving faculty members, as specified in Appendix C.2; and

.5 Perform other duties consistent with its charge as assigned by the University Faculty Council.

2.6.5  University Faculty Organization Committee        The committee consists of six faculty members, two from each college.  All members will be college representatives and will be selected according to the procedure determined by each college.  Members shall serve staggered 3-year terms beginning the fall semester after the election. The terms will be staggered in such a way that each college maintains the appropriate number of representatives.  The committee’s duties are to:

.1 Coordinate elections of at-large members to University-level committees;

.2 Oversee appointments to University-level committees. The committee shall ensure appropriate representation of each college;

.3 Consult with administrators and program directors regarding formation of University-level standing, faculty advisory and ad hoc committees and make appropriate recommendations to the University Faculty Council;

.4 Periodically review the University-level system of faculty governance and make recommendations to the University Faculty Council for revision as needed to ensure fairness and efficiency;

.5 Periodically review the systems of faculty governance in each College to ensure that they function in accordance with section 2.9.2 of this Handbook;

.6 Review and recommend for University Faculty Council action proposals for new faculty committees and for any changes in the University-level committee structure;

.7 Monitor operation of a digital or electronic archive of all University-level committee reports; and

.8 Perform other duties consistent with its charge as assigned by the University Faculty Council.

2.6.6  University General Education Committee    The committee consists of five faculty members appointed at-large. In addition to the criteria for committee member balance as outlined in section 2.5.1, the University Faculty Organization Committee also considers experience with the general education program as a factor when making appointments to this committee. The committee also includes the following nonvoting ex officio members or their designees: the Provost, the Associate Provost for Enrollment Management, and the Assistant Provost for Institutional Analysis and Effectiveness.  The committee’s duties are to:

.1 Maintain the philosophy, for all undergraduate degrees, of the general education curriculum as a fundamental component of a liberal arts education;

.2 Establish procedures and criteria for the approval, deletion, and alteration of courses fulfilling the requirements of the general education curriculum;

.3 Review and approve or reject proposals for courses to be designated general education courses, once those courses have been approved by the University Curriculum Committee;

.4 Review and evaluate general education courses on a scheduled and on-going basis to ensure that courses continue to fulfill the relevant general education course criteria, making suggestions for course revisions or removal from the general education curriculum as appropriate;

.5  Review the adequacy of general education offerings and make recommendations regarding the adequacy of general education course supply in particular requirement areas;

.6 Make information available regarding the procedures and deadlines for proposing courses to the general education committee; and

.7 Perform other duties consistent with its charge as assigned by the University Faculty Council.

2.6.7  University Sabbaticals, Fellowships, and Faculty Awards Committee    The committee consists of five faculty members: one from the College of Business, one from the College of Education, and three from the College of Arts and Sciences (CAS) as follows: one (1) from the health and STEM disciplines (biology, chemistry, computer science, Earth/environmental sciences, mathematics, physics, or health/physical education/recreation); one (1) from the social sciences (economics, geography, history/American studies, historic preservation, political science/international affairs, psychology, or sociology/anthropology); and one (1) from the arts and humanities (art/art history, classics/philosophy/religion, English/linguistics/communication, modern languages/literatures, music, or theater/dance) disciplines. CAS faculty will elect members of their own division. The committee also includes the Associate Provost for Academic Affairs as a nonvoting ex officio member. The committee’s duties are to:

.1  Recommend to the Provost which sabbatical applications (as sent forward to the Provost from the deans) and which Jepson Fellowship proposals should be presented to the Board of Visitors for their approval and subsequent funding;

.2 Recommend to the Provost which Waple Professorship applications (as sent forward to the Provost from the deans) should be awarded funding;

.3  Recommend to the Provost the faculty members who should receive the Grellet C. Simpson Award, the Graduate Faculty Award, the Outstanding Young Faculty Award, the Waple Faculty Professional Achievement Award, and the Topher Bill Service Award;

.4 Recommend to the Provost which faculty members should be selected as UMW’s nominees for the SCHEV Outstanding Faculty Award;

.5  Study and recommend to the University Faculty Council and the Provost, as appropriate, changes in policies, application procedures, and evaluation criteria to be applied concerning university-wide faculty development grants, sabbaticals, Jepson Fellowships, and UMW faculty awards; and

.6  Perform other duties consistent with its charge as assigned by the University Faculty Council.