Organization of Standing University Faculty Committees

2.5  ORGANIZATION OF STANDING UNIVERSITY FACULTY COMMITTEES

2.5.1  Appointment of Members to Standing Committees    Appointed faculty members of all standing committees serve staggered three-year terms beginning the fall after appointment and are not eligible for reappointment to the same committee for two academic years following a term of service. All appointments of faculty to University standing committees are coordinated by the University Faculty Organization Committee following the criteria for committee membership stated in section 2.6 of this Handbook and its subsections. The process of coordination should ensure that the requirements for staggered terms are met, as described above. The at-large members of standing committees, unless elected (see §2.5.2), are appointed by the University Faculty Organization Committee on or before its regularly scheduled meeting in April of each year. The appointed members representing each college shall be selected by procedures determined by the governing bodies of the respective colleges and according to a schedule provided in advance by the UFOC. In making its appointments for at-large positions, the UFOC annually polls members of the faculty of each college to ascertain their preferences for possible appointment to standing committees. In addition to these expressed preferences and the membership requirements specified in section 2.6, the UFOC considers: balance among committee members of discipline, rank, gender, and length of service; time since previous committee service; current service on other committees; and any expertise or experience of the potential appointee that can serve the committee in carrying out its charge. All at-large appointments to the committees are announced to the faculty by the chair of the UFOC prior to the final day of classes in the Spring semester.

2.5.2  Elected Members of Standing Committees   Elected faculty members of all standing committees serve staggered three-year terms beginning the fall after election and are not eligible for reelection to the same committee for two academic years following a term of service. All elections of at-large members on University standing committees are coordinated by the University Faculty Organization Committee following the criteria for committee membership stated in section 2.6 of this Handbook and its subsections. The process of coordination should ensure that the requirements for staggered terms are met, as described above. The representatives from each college shall be selected by procedures determined by the faculty of each respective college and according to a schedule provided in advance by the UFOC. Nominations and elections of at-large representatives on University standing committees are coordinated by the University Faculty Organization Committee following its charge in section 2.6.6 and the criteria for committee membership stated in section 2.6 of this Handbook and its subsections. Any member of the faculty who meets the stated criteria for membership may be nominated for an at-large position on a University standing committee, except for the limitations on membership stated in sections 2.4 and 2.4.1 above. The UFOC is responsible for scheduling nominations and elections for at-large committee membership so that results can be announced to the faculty by the chair of the UFOC prior to the final day of classes in the Spring semester.

2.5.2.1  Procedures for Selecting Nominees for Elected Committee Positions     During the spring term, the UFOC solicits nominations for the at-large committee seats to be filled by election. Nominated faculty must accept nomination before their names are placed on the ballot. Nominations run for five (5) business days. On the third business day of nominations, the UFOC sends out a preliminary sample ballot to the entire faculty indicating who has been nominated for each open position.

2.5.2.2  Procedures for Committee Elections    Once nominations close, the UFOC distributes ballots to all voting-eligible faculty. Faculty will have at least five business days after distribution to return their ballots to the UFOC. Elections will be conducted in a manner that assures anonymity. Ballots shall solicit rankings of candidates by voters, with lower numbers indicating greater preference. Ties shall be permitted on individual ballots.

2.5.2.3  Procedures for Determining Winners of Committee Elections   In order to be elected to an at-large position on a standing committee, a nominee must be the winner of a Condorcet method calculation. If more than one position on a committee is being filled in an election, those positions shall be filled in order of Condorcet ranking.

2.5.3  Temporary Replacements for Members of Standing Committees    If faculty members are unable to serve part of a term on a committee (due to such factors as academic   or illness), temporary replacements are elected or appointed for the duration of their absences. Replacements for committee members representing the colleges will be selected by procedures determined by the faculty governing bodies of the respective colleges. Replacements for at-large members are appointed or elected by the UFOC, which shall do so, whenever practical, in accordance with the principles and procedures in sections 2.5.1 or 2.5.2, respectively. Upon their return, absentee faculty members complete their original term. Service as a temporary replacement member of a standing committee shall not limit a faculty member’s eligibility for appointment or election on the same or another University faculty committee.

Note: Sections 2.6.1 through 2.6.9 as written below were approved by the UFC on February 8, 2011 and circulated to the Colleges for approval. As reported at the UFC meeting on March 15, 2011, the Colleges voted to approve these sections.