The University Faculty Council

2.3  THE UNIVERSITY FACULTY COUNCIL

2.3.1  Purpose of the University Faculty Council (UFC)  The UFC serves to promote effective communication and coordination among the different College governing bodies at UMW.  It also serves to recognize and address matters of common concern to all instructional faculty, matters that transcend the issues of a specific College, matters affecting general faculty welfare, and curriculum matters affecting all colleges.  The UFC also serves to promote effective coordination and interaction by providing a formal means of regular communication between the University Faculty, the President and the Provost, and the Board of Visitors.

2.3.2  UFC Duties  The duties of the University Faculty Council are to:

2.3.2.1  Serve as the policy-review body on University-level matters related to curriculum, faculty affairs and welfare, support services, and student affairs; discharge the responsibilities of the faculty in matters of university-wide concern, consistent with the authority of the faculty as stated in section 2.2.1.

2.3.2.2  Communicate regularly with all constituencies of the University Faculty in order to have a clear university-level perspective on issues of interest and significance to the University faculty.

2.3.2.3  Advise and communicate with the President, Provost, and Board of Visitors with regard to the interests of the University faculty and other matters of University-wide importance.

2.3.2.4  Monitor the development and approval of changes to the University Faculty Handbook, and work with the Office of the Provost to ensure that any changes are approved in accordance with the procedures set forth in section 1.12 and incorporated into the Faculty Handbook once all necessary approvals are obtained.  Any changes to section 2.3.4 shall be approved by majority votes of the faculty governing bodies of each college through procedures to be determined in each college.

2.3.2.5  Provide oversight to ensure that the policies and actions of each College are in accordance with the University Faculty Handbook, and consistent with University goals, values, and mission.

2.3.2.6  Oversee and monitor University-level committees and make suggestions for changes needed to discharge the duties of the University Faculty Council and to exercise the authority delegated to the faculty at the University level under section 2.2.1.   Proposals for new University-wide standing committees must be developed in consultation with each college’s governing bodies, and such proposals must be submitted to the faculty and approved by majority votes of the faculties of each college, through procedures to be determined in each college, before being submitted for approval as revisions to the University Faculty Handbook (see §1.11.1 and §2.1.6).  The University-level committee structure is outlined in §§2.4 – 2.8.

2.3.2.7  Represent the faculty to the public at times when such representation is desirable and appropriate.

2.3.3  UFC Authority    The UFC has the authority to propose modifications to its membership and organization as outlined in section 2.3.4; such changes must first be approved by majority votes of the faculty governing bodies of each college before being incorporated in the Faculty Handbook.

2.3.4  Membership and Organization  of the UFC    The UFC will be comprised of the following 18 members: three (3) faculty from the College of Education elected by COE faculty; three (3) faculty from the College of Business elected by COB faculty; nine (9) faculty members from the College of Arts and Sciences (elected by all CAS faculty) as follows: three (3) faculty elected from the health and STEM disciplines (biology, chemistry, computer science, Earth/environmental sciences, mathematics, physics, or health/physical education/recreation), three (3) faculty elected from the social sciences (economics, geography, history/American studies, historic preservation, political science/international affairs, psychology, or sociology/anthropology), and three (3) faculty elected from the arts and humanities (art/art history, classics/philosophy/religion, English/linguistics/communication, modern languages/literatures, music, or theater/dance). Faculty will elect members of their own division. Additionally, three (3) faculty will serve as at-large council members and will be elected from the instructional faculty-at-large, for a total of eighteen (18) UFC members. The President, Provost, one staff representative selected by the Staff Advisory Council, and one student representative selected by the Student Government Association serve as nonvoting ex officio members.

2.3.4.1  Eligibility    Election to the UFC is open to instructional faculty holding full-time appointments who have served at UMW for a minimum of three years at the time of election.

2.3.4.2  Terms of service     Elected members of the UFC will serve staggered three-year terms within each division represented on the UFC.

2.3.4.3  Elections    University Faculty Council members representing each college are elected by procedures determined by the governing bodies of their respective colleges. Elections of at-large members are conducted by the University Faculty Organization Committee. Candidates for at-large members of the UFC are required to present a brief written statement, introducing themselves and describing their preparation for service on the UFC.  These statements must be made available along with the ballot.

2.3.4.4  Temporary Replacements for Members of University Faculty Council    Faculty members who are unable to serve part of a term on the University Faculty Council (due to such factors as academic leave or illness) must, in a timely manner, notify the Chair of the expected duration of their absence.  Whenever practical, the replacement of a member will take place within 10 working days of notification of the member’s absence.  Replacements for members representing the colleges will be selected by procedures determined by the governing bodies of the respective colleges. Election of replacements for at-large members will be conducted by the University Faculty Organization Committee following the procedures in section 2.3.4.3.  Upon their return, absentee faculty members complete their original term. Service as a temporary replacement member of the University Faculty Council does not limit a faculty member’s eligibility for election to a consecutive full term.

2.3.5  UFC Officers    From among its membership, the UFC annually elects officers at an organizational meeting to be held within 30 days of elections. Whenever practical, the officers should represent different colleges of the University:

2.3.5.1  UFC Chair    The Chair of the UFC should be a tenured member of the instructional faculty. Responsible for preparing the agenda for UFC meetings and presiding over the meetings. The Chair will also represent the faculty at meetings of the Board of Visitors. The UFC Chair shall receive a workload reduction each semester during his or her term, one (1) course release or the equivalent, and appropriate to the discipline (typically three (3) credits).

2.3.5.1  UFC Vice Chair     The Vice-Chair of the UFC should be a tenured member of the instructional faculty, who (except in extenuating circumstances) will serve as Chair the following academic year. Responsible for serving as Chair in the absence of the Chair.

 2.3.5.3  UFC Secretary    Responsible for taking the minutes of each meeting, which are to be distributed to the University faculty after being approved by the UFC.

2.3.5.4 The UFC Chair, Vice Chair, and Secretary will represent the faculty in meetings with the President’s Leadership Council and upon invitation with the Executive Committee of the Board of Visitors.

 2.3.5.5  The UFC Chair, or his or her designee, will serve as one of the two UMW representatives to the Faculty Senate of Virginia. The UFC will appoint its other representative from among its elected members.

2.3.6  UFC Meetings   Meetings of the UFC are held and conducted according to the rules of order in Appendix L of this Handbook.  Meetings of record of the UFC are held at least once a month during the academic year according to a schedule prepared by the Provost’s office in collaboration with the UFC leadership and the presiding officers of the college governing bodies.   This schedule will be announced by July 1 of each year.  Special meetings of the UFC may be called by the Chair or by any three or more members of the UFC representing each of the three colleges.  Any special meetings of record must be announced to all faculty.  Attendance at UFC meetings is open to all members of the University community, and their participation is governed by the rules of order (see Appendix L).