General Enrollment Terms [rev. 4/19/2007]
Campus of Study – the campus at which the majority of a student’s courses are being taken.
Categories, Coding– groupings relating specifically to codes used in Banner. For example, Continuing Student, First-time Student, New-To-Program Student, Readmitted Student, and Transfer Student are coding categories found in the Banner Student Type field.
Categories, Counting (or Classification) – groupings derived from attributes concerning codes used in Banner. For example, Continuing-in-Degree, Continuing-at-University, New-to-Degree, and New-to-University are Classification Categories derived from a combination of the Coding Categories found in the Banner Student Type field.
Census Date – the date on which enrollment figures are captured for SCHEV reporting purposes. Students who register for courses but withdraw before the Census Date are not reflected in the headcount data file. Students registering for courses which begin after the Census Date are not reflected in the headcount data file either but may be included in the annual course enrollment data file, which is prepared after the academic year has ended.
College of Study – the college from which a student’s degree program originates.
Enrolled (same as Matriculated) – denotes a student who is registered for at least one credit at the time data are captured. A student who is not actively taking a course for credit is not counted as enrolled. If a student withdraws from all courses early enough so as not to incur academic penalty, the student is no longer considered to be enrolled. (Note: A student who is registered for audit courses only is not counted as an enrolled student.)
Full-time Student – denotes an undergraduate student enrolled for 12 or more credits in a semester or a graduate student enrolled for nine or more credits in a semester.
Part-time Student – denotes an undergraduate student taking less than 12 credit hours in a semester or a graduate student taking less than nine credit hours in a semester.
Unduplicated Headcount – For SCHEV reporting purposes, a student is counted only once, even if he or she took UMW credit courses at more than one campus, took both graduate and undergraduate courses, was in more than one degree program, or enrolled in credit courses for several semesters. The means by which a count for a particular element is unduplicated depends upon the nature of the element and the purpose for which the information is being used. For example, a student who begins in Fall 2005 as a freshman and becomes a sophomore in Spring 2006 can only be counted once in relation to his/her class level when an unduplicated count is taken. In this case, the student would be counted as a freshman since he/she began the academic year as a freshman.
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